Vendor AI · Wedding planners & coordinators
Every vendor, every deadline, every couple. One conversation.
A planner carries a wedding in their head: twenty vendors, three ceremonies, two families & a couple who want answers at midnight. Vendor AI keeps all of it written down, & gives it back the moment you ask.
Sound familiar?
Busy season, the usual way
Today it lives across hundreds of WhatsApp chats, voice notes, a spreadsheet & your memory. The introduction is on Friday, the white wedding on Saturday, & the thanksgiving on Sunday, each with its own vendors & payment plan.
With Vendor AI, you ask in one message & the answer comes back in the same chat.
Today
Who still hasn't confirmed for the Adeyemi wedding?
Two vendors: the canopy rental & the live band. Both were last contacted on Monday.
Remind me to call both tomorrow at 9
Set two reminders for tomorrow, 9:00 am. Shall I save them?
Yes
Saved. I'll message you at 9.
What it does for you
How wedding planners & coordinators use it
Vendor roll call
Ask “who hasn’t confirmed for the Adeyemi wedding?” & get the list of vendors still outstanding, with when each was last contacted.
Multi-event weekends
Keep the traditional engagement, the church or mosque ceremony & the reception as separate events under one couple, each with its own times, venue & vendors.
Budgets & vendor payments
Record what the couple has paid you & what they owe each vendor, & ask for the outstanding balances before the week of the wedding.
Run-of-show on demand
On the day, ask for the order of events: couple’s entrance, prayers, cake cutting, first dance, spraying. Read it to the MC straight from your phone.
Reminders that come to you
Set reminders in plain language: “remind me to confirm the canopy delivery on Thursday at 9”.
Client briefs in one place
Colours of the day, aso-ebi choices, family requests, guest numbers & dietary notes, saved against the right couple instead of scrolled past in a chat.
New enquiries captured
Forward or describe a new enquiry & it is recorded with the date, the couple & what they asked for, so no lead is forgotten in busy season.
Get started
Bring your business to WhatsApp
Tell us about your business & we will get you set up.
- Works in the WhatsApp you already use
- Checks with you before it saves anything
- You keep the client relationship & the judgement