Vendor AI · Client records
A client record for every event, kept on WhatsApp
Vendor AI keeps a record for every client: the brief, their preferences, the headcount & the family contacts. Ask for any detail & it answers in seconds.
Today
Save: the Okafor bride wants emerald & gold, 450 guests, contact her sister Ada for decor
Saved to the Okafor wedding: colours emerald & gold, 450 guests, decor contact Ada (sister).
What's the headcount for Okafor again?
450 guests, confirmed on 2 Nov.
What it keeps
- Client names & contacts, including family members
- Briefs, colours & preferences
- Headcounts & changes to them
- Every booking, payment & document for that client
Everything is saved against the right client & event, so you are not searching through old chats.
Why it helps
At Nigerian & African weddings, many people speak for the couple: parents, siblings, aunties & planners. Writing down who said what, & when, avoids confusion on the day.
When a client calls, you can ask Vendor AI for their details & answer with confidence. Read how caterers confirm headcounts.
Tips
- Save details straight away. Send them to Vendor AI as soon as the call ends.
- Write who decides. Note which family member makes final decisions.
- Use the web view for big events. A bigger screen helps when you review a full event record.
How it works
From free credits to your first job
- Start with free credits
Every new account gets free credits, so you can try Vendor AI on real jobs first. - We set you up
We add your logo & colours to your paperwork & connect the agent to your WhatsApp. - Message it like a colleague
Ask about clients, bookings & payments, or ask it to send paperwork for you. - Confirm before anything goes
It shows you what it will save or send, & waits for your yes.
Client records: questions, answered
Can I see my records on a computer?
Yes. WhatsApp is the main way you use it, & a web view is there when a bigger screen helps.
Will it send anything without asking me?
No. It shows you what it will save or send, & waits for you to confirm.
How do I try it?
Every new account starts with free credits, so you can try Vendor AI on your own jobs before you buy more. You can also book a demo first.
Keep every client’s details in one place
Start with free credits, or book a demo to see Vendor AI working.